Center for Sustainable Forestry at Pack Forest -- Conference Center


	>Lodging and Conference Facilities >Gallery >Rates >Menu Options		Facility Description, Usage Rates and Policies 2007-2008 PDF version of this page is available here Overnight Accommodations The Pack Forest Conference Center has a variety of housing options available, including houses, apartments, dorm rooms and cabins. Our facilities can accomodate up to 136 guests. For images of our facilties, please see the gallery page. Facilities Apartments : Six apartments, each with separate kitchen, living room, bathroom and private bedroom providing a unique single occupancy stay. Houses : Five houses, each with a distinct floor plan, offer shared or single occupancy bedrooms, some with full size beds. Complete occupancy details of the apartments and houses can be found in the Housing Layouts sheet. Dining Hall Dorms: Five rooms, 4 rooms with 2 bunk beds, 1 room with 3 bunk beds, provide shared or single occupancy, each with down comforters on lower beds. Restrooms/showers located on the main floor. Dorms: Five rooms, each with 2 twin beds on the main floor and 2 twin beds located in a loft, reserved as double or single occupancy. Showers and restrooms located at this building. Dorm 155 is wheelchair accessible. Cabins : Ten cabins, each with 8 twin beds, 4 lower and 4 upper, with down comforters on lower beds. Cabin 8 is wheelchair accessible. Rates Overnight lodging rates are quoted per person. Lodging includes bed linens, towels, and washcloths. Rates below assume minimum occupancy per unit, two guests per dorm room and four per cabin. Private dorms, apartments or houses are $51.00 per person per night. Use of a house requires a minimum occupancy of one guest per bedroom. Private Business $47/1 overnight $43 each additional night through 6 nights Non-Profit, Government $40/1 overnight $36 each additional night through 6 nights Sales tax applies. Exempt groups include federal government and organizations that provide written proof of tax exempt status. UW Faculty/Staff $37/1 overnight $33 each additional night through 6 nights UW Students $26/1 overnight $22 each additional night through 6 nights (NB: Minimum occupancy per cabin is 6 students) Note: Additional Rates may apply. Meeting Facilities All meeting rooms are handicap accessible. Meeting rooms are set to your specifications. Most audio-visual equipment is also available at no additional charge which include VCR's, monitors, DVD Player, overhead projectors, slide projectors, easels. Macbride 101 34' X 24' (accommodates 40 just chairs, tables and 25 chairs in a "U") Macbride 102 32' X 18' (accommodates 75 just chairs, tables and 40 chairs set classroom style or other set up styles) Macbride 103 33' X 26' (Computer Lab, Classroom style with 20 computers) Macbride 106 One choice: (accommodates up to ten people around a conference table) Scott Hall 39.5' X 47. 5' (accommodates 150 just chairs, 125 set classroom style, pods for 65, tables/50 chairs "U" shape or square) The Schoolhouse Building has a woodstove, Ping-Pong table, 1960's vintage couches/rugs, fridge, stove and icemaker (accommodates up to 30 people). Pack Hall is the social room with historic logging photos, a large stone fireplace, piano and hardwood floors make for a comfortable, casual atmosphere. The social room may be shared at times with other conference groups (seating for 40 people, standing room for 60). Additional seating is available upon request. The Outdoor Pavilion has a concrete foundation, tables and chairs for 100, electric outlets, and nearby campfire. The pavilion is covered and can still be used in the event of rain. Meeting Room Rates (with Overnight stays) Scott Hall is reduced to $60 per day with a minimum of 35 overnight guests. With less than 35 overnight guests, a day use fee of $260.00 per day will apply. Pack Hall is provided as a social room, however, a charge of $30.00 per evening will apply. Exclusive use of Pack Hall is charged at a breakout room rate. Meeting rooms are charged at the breakout room rates with 21 or more overnight guests. Pack Hall -- No special set up, with 21 or more overnight guests. $85/day Pack Hall -- Includes meeting room set up, with 21 or more overnight guests $110/day Scott Hall -- With 35 or more overnight guests, meeting room set up included $60/day Scott Hall -- With less than 35 overnight guests $260/day Macbride 101 -- Includes meeting room set up $50/day Macbride 102 -- Includes meeting room set up $60/day Macbride 103 -- Computer Lab - See Day Use Rates Macbride 106 -- Includes meeting room set up $50/day With fewer than 21 overnight guests, the day use meeting room fee will apply. The Computer Lab is charged at the day use rate. Day Use Meeting Room Rates (No overnight stays) Pack Hall -- No special set $235/day Pack Hall -- Includes meeting room set up $285/day Scott Hall -- Includes meeting room set up $285/day Macbride 101 -- Includes meeting room set up $145/day Macbride 102 -- Includes meeting room set up $160/day Macbride 103 -- Computer Lab with 20 computers set classroom style $220/day Macbride 106 -- Conference room $95/day Macbride 109/110 -- Office space $15/day Schoolhouse -- No special set $55/day Pavilion Set -- with tables and chairs for up 100 guests $250/day Pavilion Set -- with tables and chairs >100 guests $300/day All meeting room fees include most audio-visual at no additional charge, i.e. overhead, VCR/DVD, monitors, slide projector, screen, easels without paper, PA system in Scott Hall. Excessive clean-up/garbage/damage or staff time is invoiced at actual expense. Food Pack Forest Conference Center provides meals, beverages, and snack breaks. Small groups can be accommodated. Minimum notice for arrangements is two weeks. Maximum seating in the dining hall is 100 per serving time. Groups larger than 100 guests have additional serving time. No outside food is allowed. Meal/break service is contracted with Pack Forest Conference Center . Appetizers, coffee breaks, famous cinnamon rolls and cookies are a few of the selected items available. Standard Meal Rates: BREAKFAST $8.50 LUNCH $10.75 DINNER $15.00 Student Meal Rates: BREAKFAST $7.00 LUNCH $8.25 DINNER $10.25 Recreation Pack Forest has miles of hiking trails, as well as large grass playfields, volleyball, basketball, horseshoes, croquet, and Ping-Pong. People are welcome to bring games, videos, or theme party supplies. Please review recreation ideas with the Conference Office to assess risk of the facility and coordinate use of space with other guests and/or residents. Pack Forest 's Trails and Interpretive program offers free guided hikes or drive-through forest tours on a pre-arrangement basis. We encourage you to take the opportunity to take a hike through our forest! NW Trek Wildlife Park and Clear Lake for swimming are just minutes away. Pioneer Farm Museum and Ohop Indian Village is great for young students. A train ride on a fully restored 1920's passenger train, departing from Elbe , is possible Spring through Fall and is an excellent way to see some scenery. A drive to Mt. Rainier is a 30 minute drive away. Alchohol Alcohol is subject to Conference Center approval, UW Student Affairs approval, and Washington State Liquor Control Board's Banquet Permit process. Consumption of alcohol on the premises requires a State of Washington Liquor Control Board Banquet Permit . Eligibility for Facility Usage Any prospective client outside the University of Washington is required to complete a Request for Use of University Facilities form. The conference must fit within the educational guidelines of the UW. The University Facilities Committee or a delegated authority must also approve the event/facility use. Participants attending the event need to be members of the group. UW's Risk Management department may require event insurance. Refer to WAC 478-136. A reservation at Pack Forest Conference Center is considered tentative until the Use of University Facilities form is returned and approved and the Client Agreement is completed and returned. Non-UW clients must provide a purchase order or the minimum deposit received in addition to the above requirements prior to event confirmation. All UW classes are eligible provided 1) the event is educational and 2) faculty and/or advisors are present at the entire event. All UW departments are eligible provided the event is educational or UW business related. All UW employees may coordinate use of the facilities for UW affiliated professional associations. Any professional associations will follow the eligibility requirements listed above. Deposits, Guarantees and Cancellations A ten percent or minimum $100.00 deposit, whichever is greater, is required to guarantee a hold on the facility. All clients sign a Client Agreement. UW clients provide the budget name and number for the event. Non-UW clients provide a purchase order for the entire estimated conference amount or pay the deposit by check within 10 days of the confirmation paperwork. Failure to return signed and completed Client Agreement does not release client from cancellation date referred to in the reservation letter. A cancellation must be in writing. Normal cancellation period is two months in advance. In special circumstances, a cancellation deadline may be more or less than 60 days. In such cases, the cancellation date will be noted on the client's reservation letter and the Client Agreement. Event coordinators should give the Conference Center an estimate on housing and meeting room needs. It is possible that another group will share the facility during your event. The College of Forest Resources has a first priority use of the facility and will be accommodated if at all possible. Housing guarantees and meeting room set-up details are due one week prior to arrival. Late (or altered) guarantee information may result in additional fees. Rules Quiet time is observed after 10:00 p.m. every evening. Loud parties will not be tolerated. No pets are allowed indoors or overnight. No smoking is allowed in the buildings. Bed linens stay indoors so bring beach towels and/or old blankets for use on the lawn. Enjoy yourself! Be sure to dress casually and comfortably.

Facility Description, Usage Rates and Policies 2007-2008

PDF version of this page is available here

Overnight Accommodations

The Pack Forest Conference Center has a variety of housing options available, including houses, apartments, dorm rooms and cabins. Our facilities can accomodate up to 136 guests. For images of our facilties, please see the gallery page.

Facilities

Apartments : Six apartments, each with separate kitchen, living room, bathroom and private bedroom providing a unique single occupancy stay.

Houses : Five houses, each with a distinct floor plan, offer shared or single occupancy bedrooms, some with full size beds.

Complete occupancy details of the apartments and houses can be found in the Housing Layouts sheet.

Dining Hall Dorms: Five rooms, 4 rooms with 2 bunk beds, 1 room with 3 bunk beds, provide shared or single occupancy, each with down comforters on lower beds. Restrooms/showers located on the main floor.

Dorms: Five rooms, each with 2 twin beds on the main floor and 2 twin beds located in a loft, reserved as double or single occupancy. Showers and restrooms located at this building. Dorm 155 is wheelchair accessible.

Cabins : Ten cabins, each with 8 twin beds, 4 lower and 4 upper, with down comforters on lower beds. Cabin 8 is wheelchair accessible.

Rates

Overnight lodging rates are quoted per person. Lodging includes bed linens, towels, and washcloths. Rates below assume minimum occupancy per unit, two guests per dorm room and four per cabin. Private dorms, apartments or houses are $51.00 per person per night. Use of a house requires a minimum occupancy of one guest per bedroom.

Private Business $47/1 overnight $43 each additional night through 6 nights
Non-Profit, Government $40/1 overnight $36 each additional night through 6 nights

Sales tax applies. Exempt groups include federal government and organizations that provide written proof of tax exempt status.

UW Faculty/Staff $37/1 overnight $33 each additional night through 6 nights
UW Students $26/1 overnight $22 each additional night through 6 nights (NB: Minimum occupancy per cabin is 6 students)

Note: Additional Rates may apply.

Meeting Facilities

All meeting rooms are handicap accessible. Meeting rooms are set to your specifications. Most audio-visual equipment is also available at no additional charge which include VCR's, monitors, DVD Player, overhead projectors, slide projectors, easels.

Macbride 101 34' X 24' (accommodates 40 just chairs, tables and 25 chairs in a "U")

Macbride 102 32' X 18' (accommodates 75 just chairs, tables and 40 chairs set classroom style or other set up styles)

Macbride 103 33' X 26' (Computer Lab, Classroom style with 20 computers)

Macbride 106 One choice: (accommodates up to ten people around a conference table)

Scott Hall 39.5' X 47. 5' (accommodates 150 just chairs, 125 set classroom style, pods for 65, tables/50 chairs "U" shape or square)

The Schoolhouse Building has a woodstove, Ping-Pong table, 1960's vintage couches/rugs, fridge, stove and icemaker (accommodates up to 30 people).

Pack Hall is the social room with historic logging photos, a large stone fireplace, piano and hardwood floors make for a comfortable, casual atmosphere. The social room may be shared at times with other conference groups (seating for 40 people, standing room for 60). Additional seating is available upon request.

The Outdoor Pavilion has a concrete foundation, tables and chairs for 100, electric outlets, and nearby campfire. The pavilion is covered and can still be used in the event of rain.

Meeting Room Rates (with Overnight stays)

Scott Hall is reduced to $60 per day with a minimum of 35 overnight guests. With less than 35 overnight guests, a day use fee of $260.00 per day will apply.

Pack Hall is provided as a social room, however, a charge of $30.00 per evening will apply. Exclusive use of Pack Hall is charged at a breakout room rate. Meeting rooms are charged at the breakout room rates with 21 or more overnight guests.

Pack Hall -- No special set up, with 21 or more overnight guests. $85/day

Pack Hall -- Includes meeting room set up, with 21 or more overnight guests $110/day

Scott Hall -- With 35 or more overnight guests, meeting room set up included $60/day

Scott Hall -- With less than 35 overnight guests $260/day

Macbride 101 -- Includes meeting room set up $50/day

Macbride 102 -- Includes meeting room set up $60/day

Macbride 103 -- Computer Lab - See Day Use Rates

Macbride 106 -- Includes meeting room set up $50/day

With fewer than 21 overnight guests, the day use meeting room fee will apply. The Computer Lab is charged at the day use rate.

Day Use Meeting Room Rates (No overnight stays)

Pack Hall -- No special set $235/day

Pack Hall -- Includes meeting room set up $285/day

Scott Hall -- Includes meeting room set up $285/day

Macbride 101 -- Includes meeting room set up $145/day

Macbride 102 -- Includes meeting room set up $160/day

Macbride 103 -- Computer Lab with 20 computers set classroom style $220/day

Macbride 106 -- Conference room $95/day

Macbride 109/110 -- Office space $15/day

Schoolhouse -- No special set $55/day

Pavilion Set -- with tables and chairs for up 100 guests $250/day

Pavilion Set -- with tables and chairs >100 guests $300/day

All meeting room fees include most audio-visual at no additional charge, i.e. overhead, VCR/DVD, monitors, slide projector, screen, easels without paper, PA system in Scott Hall.

Excessive clean-up/garbage/damage or staff time is invoiced at actual expense.

Food

Pack Forest Conference Center provides meals, beverages, and snack breaks. Small groups can be accommodated. Minimum notice for arrangements is two weeks. Maximum seating in the dining hall is 100 per serving time. Groups larger than 100 guests have additional serving time. No outside food is allowed. Meal/break service is contracted with Pack Forest Conference Center . Appetizers, coffee breaks, famous cinnamon rolls and cookies are a few of the selected items available.

Standard Meal Rates: BREAKFAST $8.50 LUNCH $10.75 DINNER $15.00

Student Meal Rates: BREAKFAST $7.00 LUNCH $8.25 DINNER $10.25

Recreation

Pack Forest has miles of hiking trails, as well as large grass playfields, volleyball, basketball, horseshoes, croquet, and Ping-Pong. People are welcome to bring games, videos, or theme party supplies. Please review recreation ideas with the Conference Office to assess risk of the facility and coordinate use of space with other guests and/or residents.

Pack Forest 's Trails and Interpretive program offers free guided hikes or drive-through forest tours on a pre-arrangement basis. We encourage you to take the opportunity to take a hike through our forest!

NW Trek Wildlife Park and Clear Lake for swimming are just minutes away. Pioneer Farm Museum and Ohop Indian Village is great for young students. A train ride on a fully restored 1920's passenger train, departing from Elbe , is possible Spring through Fall and is an excellent way to see some scenery. A drive to Mt. Rainier is a 30 minute drive away.

Alchohol

Alcohol is subject to Conference Center approval, UW Student Affairs approval, and Washington State Liquor Control Board's Banquet Permit process. Consumption of alcohol on the premises requires a State of Washington Liquor Control Board Banquet Permit .

Eligibility for Facility Usage

Any prospective client outside the University of Washington is required to complete a Request for Use of University Facilities form. The conference must fit within the educational guidelines of the UW. The University Facilities Committee or a delegated authority must also approve the event/facility use. Participants attending the event need to be members of the group. UW's Risk Management department may require event insurance. Refer to WAC 478-136.

A reservation at Pack Forest Conference Center is considered tentative until the Use of University Facilities form is returned and approved and the Client Agreement is completed and returned. Non-UW clients must provide a purchase order or the minimum deposit received in addition to the above requirements prior to event confirmation.

All UW classes are eligible provided 1) the event is educational and 2) faculty and/or advisors are present at the entire event. All UW departments are eligible provided the event is educational or UW business related. All UW employees may coordinate use of the facilities for UW affiliated professional associations. Any professional associations will follow the eligibility requirements listed above.

Deposits, Guarantees and Cancellations

A ten percent or minimum $100.00 deposit, whichever is greater, is required to guarantee a hold on the facility. All clients sign a Client Agreement. UW clients provide the budget name and number for the event. Non-UW clients provide a purchase order for the entire estimated conference amount or pay the deposit by check within 10 days of the confirmation paperwork. Failure to return signed and completed Client Agreement does not release client from cancellation date referred to in the reservation letter. A cancellation must be in writing. Normal cancellation period is two months in advance. In special circumstances, a cancellation deadline may be more or less than 60 days. In such cases, the cancellation date will be noted on the client's reservation letter and the Client Agreement.

Event coordinators should give the Conference Center an estimate on housing and meeting room needs. It is possible that another group will share the facility during your event. The College of Forest Resources has a first priority use of the facility and will be accommodated if at all possible.

Housing guarantees and meeting room set-up details are due one week prior to arrival. Late (or altered) guarantee information may result in additional fees.

Rules

Quiet time is observed after 10:00 p.m. every evening. Loud parties will not be tolerated. No pets are allowed indoors or overnight. No smoking is allowed in the buildings. Bed linens stay indoors so bring beach towels and/or old blankets for use on the lawn.

Enjoy yourself! Be sure to dress casually and comfortably.